Terms of Use

1. About these terms

These Terms of Use apply when you access or use the Digital Gramophone website, Neo, our music archive, licensing enquiry services and related features.

Digital Gramophone is the trading name used for this service.

By using the website or its services, you agree to use them in accordance with these terms.

2. Digital Gramophone and Neo

Digital Gramophone provides access to a historical music archive together with research, discovery and licensing tools.

Neo is an AI-assisted music intelligence and licensing system designed to help users explore music, reason about recordings and historical context, identify potentially relevant recordings and prepare licensing enquiries.

Neo assists with research and licensing intake. It does not replace human rights verification, legal advice or final licensing approval.

3. Archive information

We take reasonable care in presenting catalogue, historical, recording and rights-related information, but archive data may contain errors, omissions, incomplete metadata or uncertainty.

Information may come from historical records, catalogue data, physical media, documentation and other sources whose accuracy or completeness can vary.

You should not rely on archive information alone where legal rights, clearance, contractual obligations or significant commercial decisions depend on it.

4. AI-generated information

Neo uses artificial intelligence to assist with music discovery, historical research and licensing intake.

AI-generated responses may contain errors, incomplete information or interpretations that require further verification.

Neo's responses do not constitute legal advice, copyright advice, rights-clearance advice or a guarantee that any particular recording may lawfully be used.

5. Public domain and rights information

Copyright and related rights can differ between territories and may apply separately to a sound recording, musical composition, lyrics, performance, arrangement or other material.

A recording being old, historically significant or no longer protected by one particular right does not necessarily mean that every right associated with that recording has expired in every territory.

Nothing displayed or stated by Digital Gramophone or Neo constitutes definitive confirmation that a recording is in the public domain in a particular territory, fully cleared for a proposed use, or free from all applicable rights.

6. Licensing enquiries

You may use Digital Gramophone and Neo to identify recordings and prepare a licensing enquiry.

A licensing enquiry is submitted only when you explicitly choose to send it.

Submitting a licensing enquiry does not create a licence, reservation, option, exclusivity arrangement or other right to use a recording.

No recording may be treated as licensed merely because it appears in Digital Gramophone, is suggested by Neo, is discussed during a conversation, or forms part of a submitted enquiry.

A licence exists only when the applicable rights and availability have been reviewed and an appropriate licence or other agreement has been expressly confirmed by the relevant parties.

Prices, availability, rights positions and proposed terms may change before an agreement is completed.

7. Digital Gramophone references

Digital Gramophone may issue a reference for a submitted licensing request.

A reference is provided to help identify and continue a case. It does not itself represent a licence, contract, approval, reservation or guarantee of availability.

References may become inactive after a period without meaningful activity.

8. Catalogue enquiries

Labels, catalogue owners, rights holders and authorised representatives may submit catalogue information for consideration by Digital Gramophone.

You must only submit catalogue information where you are authorised to do so.

Submitting a catalogue enquiry does not guarantee acceptance, onboarding, representation or any commercial relationship with Digital Gramophone.

Any catalogue onboarding, representation, licensing or revenue-sharing arrangement must be agreed separately between the relevant parties.

9. Intellectual property

The Digital Gramophone website, its design, software, branding, original written material, Neo interface and other original materials created by Digital Gramophone are protected by applicable intellectual property laws where relevant.

Historical recordings, compositions, images, metadata and other archive material may be subject to different rights depending on the material, source and territory.

The appearance of archive material on Digital Gramophone does not transfer ownership of that material or grant you rights beyond those that already exist under applicable law or are expressly granted under a separate agreement.

10. Permitted use

You may use Digital Gramophone for legitimate research, music discovery, archive exploration, catalogue enquiries and licensing-related purposes.

You must not use the website or its services to:

• interfere with, damage or attempt to disrupt the website or its infrastructure;
• attempt to gain unauthorised access to systems, accounts, databases or restricted information;
• deliberately submit false, misleading or fraudulent licensing or catalogue information;
• use automated systems to extract substantial parts of the archive or service without permission;
• attempt to circumvent technical, security or access restrictions;
• impersonate another person, rights holder or organisation; or
• use the service for unlawful purposes.

11. Third-party services

Digital Gramophone relies on third-party infrastructure, hosting, AI, database, email and other technology services.

We are not responsible for independent third-party websites or services that you choose to access outside Digital Gramophone.

12. Availability of the service

We aim to keep Digital Gramophone and Neo available and functioning reliably, but we do not guarantee that the service will always be uninterrupted, error-free or continuously available.

We may maintain, modify, suspend, replace or discontinue features where reasonably necessary.

13. Liability

Digital Gramophone provides archive, research and licensing-assistance services with reasonable care, but information obtained through the service should be independently verified where rights, legal obligations or material commercial decisions depend on it.

To the extent permitted by applicable law, Digital Gramophone is not responsible for losses arising solely from reliance on unverified AI output, incomplete historical metadata, third-party information, or use of a recording without appropriate rights clearance.

Nothing in these terms excludes or limits liability where doing so would be unlawful, including liability that cannot legally be excluded or limited.

These terms do not affect any statutory rights that apply to you and cannot lawfully be excluded.

14. Privacy

Our handling of personal information is described in the Digital Gramophone Privacy Policy.

You should read the Privacy Policy alongside these terms when using Neo, submitting a licensing request, making a catalogue enquiry or otherwise providing personal information.

15. Changes to these terms

We may update these Terms of Use where Digital Gramophone, Neo, our services or applicable legal requirements change.

The latest version will be published on this page with its current revision date.

Continued use of the service after updated terms are published means the updated terms will apply from that point, subject to any rights you may have under applicable law.

16. Contact

Questions about these Terms of Use can be sent to:

Digital Gramophone
Email: licensing@digitalgramophone.com